Many companies have made the switch to the cloud with Office 365. However, there are still some limitations with Office 365, particularly when it comes to data recovery. For example, what do you do when a disgruntled employee permanently deletes years of emails before walking out? How can you ensure that vital emails are never lost?
One of the benefits of implementing a backup service with Office 365 is that it is automated, running multiple times daily. This data is then backed up to secure, HIPAA/SOC 2/Safe Harbor complaint data centers, encrypted all the way. This ensures that no matter what happens, your emails, folders, contacts, and calendars are protected and available.
More than once, we have been asked to recover an email from a previously deleted employee’s mailbox. Unfortunately, this is not always possible, as without backups a deleted user’s mailbox is automatically permanently deleted after 30 days. With backups in place, former employees’ mailboxes can be removed without concern, as the data will remain safe and secure in the backup sets. This can help prevent potential security or information breaches by previous employees or other malicious actors. In addition, the security of the backups is regularly and automatically tested to guarantee your data’s safety.
Of course, another significant benefit of backups is the ability to undo mistakes. Accidentally deleted or misplaced emails, folders, contacts, etc. can be restored in minutes. The most common cause of data loss that we see is human error. Thorough and frequent cloud backups help mitigate these errors, keeping everyone happy and efficient.
A robust web console allows IT administrators to easily search through months of data and pinpoint requested files, emails, etc. These are able to be restored to the original user’s account, or directly downloaded and provided to another employee or party.
Taking backups of your Office 365 environment provides many benefits for businesses. If you’ve ever lost email data, for any reason from intentional corruption to unintentional deletion, you know how frustrating it can be. Contact Us today to learn more about Office 365 backup services.
